Re-training the Westin, after four years

  As in-person gatherings slowly picked back up post-pandemic, event venues were likely to experience some personnel shifts during readjustment.  The hotel where Arisia and Boskone were traditionally held was not immune to this, and sometime in the interim had experienced a few management and staffing shakeups.  Some of the newer people coming on board had evidently not gotten briefed on what science fiction conventions are all about and what their people are like and expect from hospitality, which led to some discriminatory behavior cropping back up in early 2024.  Back in 2020 I spearheaded an effort to lay this problem to rest forever in this particular venue, and honestly thought I had it permanently solved.  Therefore, seeing recurrence of the same old anti-barefoot nonsense this year was particulary frustrating.  Evidently I had to start over with the new people, and refresh that institutional memory that they were starting to lose track of.

For some background, here are the 2020 email exchanges with the Westin general manager and the head manager at M.J. O'Connors restaurant inside the hotel, which transpired between the runs of Arisia and Boskone that year.  That came as the crux of a preceding decade's worth of occasional frustrations, none of which should have ever happened.  In both of those, bottom line, our groups were finally given the green light to exist and work while barefoot in any of their respective spaces.  Because there's no sense in expressing rude negative attitudes over anyone's choice or lack of footwear, when they clearly know what they're doing.  But now, as Boskone 61 settled in and people went in search of sustenance, they were finding themselves denied access to food service areas if they didn't have some kind of shoes on.  The typical excuses and lies and petty power games were creeping back in.

 
  I was not about to accept any suggestions of "don't try to solve this during the con".  Fuck that -- I had already fixed it four years ago, so why was this happening again now??  Unacceptable.  I started making some inquiries, against various resistive factors such as front-desk personnel who had no idea who management really was, our people in hotel-liaison roles who didn't seem eager to defend our own, and downright ignorant employees who had no idea what our relationship with the hotel and its subsidiaries consisted of from well-established precedent.  I did speak with one sympathetic day-manager who had been there for over a decade and favorably knew all about our prior status and good relationship, so I handed her one of these along with my contact info for the weekend to pass along.  She was able to helpfully vouch for us and facilitate continuing some parts of the discussion, so while I shouldn't have needed to spend any of my time working on this at-con, I managed to push the interaction along a bit more than it otherwise may have gone.  From some other key people I got some amount of vague finger-pointing excuses, "I'm just doing what I was told", without identifying the actual source of such supposed directives.  Another typical cowardly response based mostly in personal prejudice without wanting to be held accountable for it.

And the most ironic part?  I had forgotten to bring my remaining pack of "barefooter" badge ribbons to the con, to hand out to the *many* barefoot people I spotted around the hotel, and help them assert their own preferences.  I hadn't really thought they would be so necessary again.

Raising the issue on the spot seemed to carry some small benefit; I was told later that "I was good to go" and that things had been all settled.  Except that this apparently only applied to me personally, not anyone else at the con?!  Now, how does anyone not flag something so obviously stupid?  Because our hotel liaison of that year couldn't be bothered to push the point that I was speaking in defense of the entire convention, and she simply wound up confusing the whole issue even farther.  So as of Sunday morning unshod people were still getting ejected from the breakfast buffet, and we still had events to run and then strike and loadout to do, so I couldn't really spend any more time on this.  I did locate the food-service manager in that area and had a brief chat, and got such a litany of the typical bullshit excuses that I knew that thorough followup post-con would be needed anyway.  I had in hand what I thought was the right contact information for all the authoritative people in various loops, and began sending email after I got home and recovered.

Except that the info I had was only half right, and my inquiries were probably going into the ether or recipients' spam-folders.  How does *anything* ever get done in the business world, when the "oh, I never saw that email" excuse is so easy to make?  A week later I started making followup calls, and was finally 1> given correct contact info, and 2> got someone to prod the right other people to check their email more carefully.  I also learned that some of the newer Westin management were no longer direct Marriott employees, as the property had moved to a franchise status under a third-party management outfit called "Aimbridge".  Except that the people *at Aimbridge itself* couldn't even find some of the names I had been given in their own records, let alone correct working email addresses.  On the Westin side I had to make my efforts a bit scatter-shot in the hope of actually reaching the right people, so what ultimately got me a response was the second letter I sent in that general direction.

 
 

Date: Thu, 15 Feb 2024 16:50:05 -0500
To: santosh.sardesai@westinbostonseaport.com, santosh.sardesai@aimbridge.com
From: Hobbit <hobbit at nesfa.org>
Subject: address confusion, and unable to find Colin

Hi, are you the present general [or other] manager of the Westin property in
South Boston?  I was there over the weekend for the Boskone event, and had some
rather frustrating encounters with some of your staff.  You may have already
heard about this; I found Heather particularly problematic.  I was given your
email address by the front desk staff, who said it was okay to contact you
this way.  If I may, I would like to discuss this further and reference some
precedent that our event groups have with the hotel and Steve Juscen in his
prior position.  You and he would do well to have your own conversation about
this, as I believe a certain amount of re-training may be warranted.

I was given Colin Walsh's address first, but he is apparently not receiving
email at all or refusing to reply to it.  And the people at Aimbridge cannot
even *find* him in their records.  That's why I'm trying both addresses for
you that I was given -- please tell me which one is actually right.  This all
seemed so much easier when Steve was at the helm...

Thanks
 
  I had also sent a similar probe to the new manager of the Irish restaurant on property, M.J. O'Connors, one of several entities under the "Briar group".
 
 
Sent: Tuesday, February 13, 2024 11:03 AM
To: Melak Hailu <Mhailu@thebriargroup.com>
Subject: feedback/question about last weekend

Hi, are you the present general manager of the MJ O'Connors facility at the
Westin hotel in South Boston?  I had a somewhat inhospitable and upsetting
interaction with "Maria" there over the weekend during the Boskone event, and
was given your card to follow up about it.  You may have already heard about
it, as it's been a problem in the past which I truly believed had been 100%
solved with Donnie Hui back in 2020.  If I may, I would like to discuss this
further and reference some precedent that our event groups have with your
area and the hotel in general.

Thanks
 
  That elicited a long silence, until some out-of-band prodding.  After continuing to pursue things over the next week I finally started getting some responses.  The Westin manager [whose proffered Aimbridge email address bounced with "550 user unknown", bah] wanted to discuss in a phone call rather than email, so we scheduled a time for that.  It was a surprisingly good call -- he had discussed our history with Steve [who had moved on within the Marriott infrastructure to a different position], had his own similar welcoming philosophy especially for *paying guests*, and offered profuse apologies for what we had experienced on Boskone weekend.  He reaffirmed that our events' people should always be cordially welcomed there with or without footwear and that the relevant staff would be duly re-trained, as they had been back in 2020.  He even hinted that his own Indian heratige lent him a better understanding of the merits of barefooting in a way that doesn't happen in the US, because of our stupid sixties-era discriminatory rhetoric that Americans still buy into over a half-century later.  [Gandhi would have been horrified, we both agreed.]  He also said they had a very close relationship with M.J. O'Connors, and that he would go poke its new manager to look for the email I sent there too.

That seemed to work, as a day later [after a week-plus of nothing] I got an equally favorable response from there:

 
 
Date: Fri, 23 Feb 2024 19:17:02 +0000
From: Melak Hailu <Mhailu@thebriargroup.com>
Subject: Re: feedback/question about last weekend

Good Afternoon,

Thank you for reaching out directly.  My sincerest apologies for the situation
you endured while in our establishment during Boskone week. I want to reassure
it was a mistake made by one of our hostesses, Maria.  We have a policy of
acceptance, shoes or not.  This will be addressed immediately to all staffs
to refrain from such actions

Again, while you had an unpleasant experience by our Hostess, we'd like to
invite you back to our establishment at any time.  We Hope you give us another
chance to make it right.

If there is anything that I can do for you in the meantime, please don't
hesitate to contact me directly.

Best regards,

Melak Hailu, General Manager

MJ O'Connors | http://www.mjoconnors.com/
Westin Seaport | 425 Summer street | Boston,MA 02210
Briar Group | thebriargroup.com  http://www.briar-group.com/
Briar Events | briareventsboston.com  http://briareventsboston.com/
 
  Not much else needs to be said here.  I heartily thanked both of these entities for their understanding, and we'll see how things play out next year.  Whoever takes key staff and liaison roles within NESFA *and* Arisia going forward, needs to know that all of these communications are firmly ensconced within Boston-area fandom history, and be prepared to support our communities fighting this and any other forms of discrimination or marginalization.  That should apply to any venue, whether it's the Westin or not, and should start being *contractually obligated* if that's necessary to drive the point home.


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