Without any nibbles on my perennial offer to pass the Arisia lighting-design
baton to someone else to run with, I shouldered the role once again.
After a remarkably smooth first year in a new hotel in 2011, we could swing
into planning for 2012 with a nice body of knowledge about the Westin and
the minor quirks we had wrestled with. This must have led to a sense of
complacency, because it seemed to me that the timeframes for everything
were running awfully late -- not much had been accomplished by the time
Thanksgiving rolled around. This sort of bothered me, but at the same time
I was also thinking that without any profoundly changed input, we could use
the same basic main-tent room design and I could pretty much do the same
rig as last year in it.
The only thing that came with any sense of urgency before then was that hotel rooms were selling out rapidly, so I went ahead and reserved one and hoped I would later find someone needing accomodations that I could split some of the costs with. [I did, but had to spam my share of people in the process.] No improvements have been made to the Starwood web site despite last year's noble efforts to find and bitch out the appropriate webmonkeys; the reservation process is still a horror show in terms of browser compatibility. Sorry guys, all the world is *not* internet fucking explorer, and I'm not going to go use someone else's keylogger-trojaned box to bang in *my* financial particulars. There *are* some pictures in this review farther down, but I didn't take nearly as many this year and most of this is just text about what happened. More of what we do here can be seen in last year's set anyway, so this rundown can be viewed as an add-on to that. As usual, click the small pix for larger versions. |
Peter our TD started hosting some conference calls through December, which at least prodded most of the design-level people into thinking more about what we needed. The first of these was on some awful "free" conference system without an 800 number, and on my limited per-month cell minutes wound up costing me a bundle for relatively little accomplished -- partially my fault for not realizing the overtime and dropping off earlier, but I wanted to be sure about not having any radically unexpected needs to handle. |
One wrinkle I introduced was the concept of flying truss in the main ballroom. PSAV, the hotel's in-house production group, has a bunch of truss and chain-motors in a back closet and it's clear that they frequently do *their* events that way, so I wanted to give them an honest chance to provide that part of the infrastructure if it was feasible. It took a while to find the right contact but I was eventually able to ask, and unfortunately the answer landed way out of our budget as I suspected it would. The bad news can be seen here and in the price sheet that their rep sent me -- the per-point rigging costs are non-negotiable and we would have had to pay at least two of their crew on four-hour-minimum calls on the front and back. What's ironic is how their "premium package" doesn't even hint at hang points and provides all of about eight lights, where we need about four times that much in the air for our show. So -- back to our rented ground-support solution, which would work perfectly well. Now we know. |
As it slowly became clear that the fellow who handled the dance area last
year was out of the picture this year except for DJing one event, lighting
that room was going to all fall to me as well. I had *no* input on that at
the time except a tentative room diagram which needed some tweaks anyway,
but it would still need a full rig...
so I went ahead and just assumed that its final layout would be driven by
what I came up with. I decided to use Arisia's lights in the dance-tent
and stick with the more up-to-date rental gear in main tent, and a couple
of visits to the storage facility were needed to sort things out and repack
for the con. In addition, Paul had contributed a batch of crusty old
par-cans which immediately seemed appropriate for the third space in our care,
the "small tent" way across the hotel from everything else. These needed
relamping with something other than the narrow-spots they inexplicably
had in them -- who ever uses those on stage?? Anyway, I fortunately had
some MFL and WFL bottles in spare stock so I could fit them up to be
appropriate for the space. Then we got into this long back-n-forth about
buying some fold-up lighting stands to sort of share between Arisia and
Lunacon, with the upshot being that we did buy some stands but they aren't
nearly the quality we really expected.
With all this in mind I made some best-guess gear-list changes and called ALPS, to at least reserve the big stuff based on last year's order. I fortunately managed to do that early enough that all the things we'd need were still available. I've developed a pretty good working relationship with the ALPS folks over the years, and to not waste their time with a bunch of different calls I also needed the basic concept of what the dance-space would entail as well. After another tech con-call and more or less finalizing the needs for both spaces, I sent ALPS the official gear orders with a couple of short "we might also need ..." notes. In the meantime, Carl G. confirmed that he could supply his Colorblaze units again, And Lucky kindly took on handling the scaffolding order from Lynn Ladder. |
I almost reluctantly made my way back north after the usual parental
visit over the holidays, but the con was approaching fast and I had to
do another visit to Storage to pull even more lights as I'd realized that
I would need more of the Arisia gear across both of the major rooms. At
this point about a week out I felt better about the progress of things;
I got my revised design docs
done and the wiggle-lights were already in Storage so I didn't have to
schlep lots of gear around. We seemed to agree to use the same room plan
as last year, with the exception of putting sound up on a scaffold level
on the other side of the house and gain back a few more seats.
But it seems like there's always some interesting last-minute hack that comes up a couple of days before all the on-site fun begins. Last year it was ponies; this year it was prompted by a conference-call discussion about intercom. It seemed like we weren't going to get a two-channel base station, but video needs its own separate channel for camera calls once things are up and running. I recalled a bunch of study I had done on the topic of Clearcom and related systems a while back and saw an opportunity to finally build a "new channel" splitter. I had the parts on hand and went to it; the result was a simple little widget that can plug inline anywhere and generate an entirely new comm channel while sharing the single power supply across all stations. It's the same as what a multi-channel base station does inside anyway; no rocket science here but it's something I've been meaning to construct for years now. Unfortunately, I don't think we got a chance to actually test it as David piped up shortly afterward to say "y'all want my two-channel supply?" but I brought the splitter to the con anyways and offered it to the video corner where it sat all weekend. Next con, maybe.. |
... and get it to drive! |
We had better things to do, such as get all of this stuff put together and in the air. |
I had made a list of labels to apply to various power cables, both the
ones I brought in and some of the rented ones, so that we'd know which
power was which back at the PDU. Video was glad to have a UPS from me
again this year, and I brought in the high-power version this time as
they reported that they'd pretty much maxed out my APC 1400 last year just
running some servers and switchers. The 1400 had also been through a
rather interesting time on its own; UPS aficionados and EE geeks will
enjoy this page which goes into
excruciating detail about it. Output capability aside, it wasn't clear
to me that the video folks were really thinking about what needs UPS power
and what doesn't at first, as a little later in setup I heard some loud
beeping from the video corner as it turned out that they were trying to run
one of the *6K projectors* off the UPS too. No, projectors and monitors
aren't the things you really need power protection for. They got that
straightened out but still ran the 2200 close to its max all weekend.
Oddly, lighting produced photons quite a while before sound made any noise -- usually it's the other way round, with lighting having to shout over the PA to get the last bits plugged in and tested. This was partially because our sound-designer was 1> feeling like crap from being sick and 2> had gotten totally snarled up in traffic on the Pike coming in, and he had some of the essential gear in his car. |
This year I knew to lay out the cyc units with the low-order end toward the
left to make the split channeling work out -- that *is* the end toward the
power connector, as I figured, and also the left end when the module
numbers on the little boards inside are right side up. This time I laid
them all down and aligned them myself during one of the quieter times in
the room, and was able to take a fairly precise approach to it with good
visual results. A tweak of an eighth of an inch, or maybe just which way
the carpet squishes under the support, can make a real difference in what
lands on the cyc.
Also visible here is one of Paul's amazing new high-lift speaker stands, which raise the throw pattern high enough to allow positioning the mains much farther upstage without fear of local feedback. This has the nice perk of being able to keep them completely out of the lighting shots. The little bluish lights are the backstage safety-lights that I insisted get deployed, as they're one of the infrastructure-y thing we frequently forget and this time I'd prepared some clip-lights with tiny 9W CFLs and blue gel pre-taped over the reflectors. | |
Another change from last year was getting four SeaChangers per side instead of three, and doing upstage/downstage pairs in 26 and 36 degree like typical pipe-end shots instead of trying to fire a 50 over the top of the drape. This worked out much better and even saved me a couple of dimmers, at the expense of renting two more CMY dichro units, and I think that yielded enough well-directed sidelight that video was actually happier with the results this time. I still had 50s perched on top in the middle with a generic "foliage" gobo shot from each side, just to throw in more texture. The downside of this was that the side-stage trees were a bit topheavy and scary, and might have been better done with truss uprights instead of pipe. I wasn't sure there would be room to do that but the way the stage platform legs sit at the wings, I think there would be space for the 3' bases. [What's the bending strength of threads in sched-40 iron pipe, anyway?] Attention would still have to be paid to balance with units spread out that far, regardless, and SeaChanger modules are heavier than one might think. Despite the somewhat rickety nature of the trees we even managed to move them outward *fully assembled* when it turned out they were too close to the stage. Yay, the resiliency of hotel carpeting. Maybe someday we'll have enough money to get a bunch of these. They're well-named, aren't they... |
After everything got focused and final-tweaked once the drape was in, albeit
in a somewhat long painful multi-step process, it all came together fairly
well for the expected stage look. Oh, and we actually used radios for house
focus for a change instead of yelling across the room, especially as sound
was up and doing stuff by then.
One of the source4s turned out to have bad wiring in its lamp socket, but Dale was able to fetch a replacement cap from work the next day and bring it up when he came to the con. His job has made things very convenient for Arisia on several occasions now... | |
Here's one of a few shots I took with the new slightly-less-dumb phone camera, which is only 2 Mp fixed-focus and even in this relatively clear [for it] shot the quality difference is readily apparent and that's even after a bit of post-fixup. I've used an obvious naming scheme for the cell-shots. Most of the phone's output is noisy and overprocessed in strange ways as far as edge sharpening and saturation, but as I was thinking while upgrading the phone, sometimes the best camera is the one you *have with you* when something seems picture-worthy and the phone seems the most likely candidate to be that. The Canon G9 [discussed at length in '08] has been rock-solid for me for several years now but sometimes it's too much to carry around with me while working. And this year I was busy enough that I didn't even think about taking pictures very often. One thing we manged to eliminate this year was the ASL signer to relay event sound to a hearing-impaired seating section, so I didn't have to worry about lighting a special area. Instead, we got something called CART in which an operator types things really fast into a steno machine and it comes up on a video screen, sort of like the closed-caption stuff on commercial broadcasts. That's what the small screen in front of the big IMAG is; we decided to separate the video rather than try to merge it all together on the IMAG. The person doing this fielded several events thats way. Looks like an interesting setup, and she spent a while training the system with abbreviations for convention-specific vocabulary. |
Another bad cellphoto; this needed a lot of fixup to get close to readable as far as what got set up in the board. I chose the Smartfade again this year, as it has the channels to handle all the connected devices and it's still the cheaper rental option. I preloaded my Funny Cyc Patch into it from a card first, and this time I constructed all the scene-construction basics into memory page 1 and took advantage of the MEMS double-tap feature to access that during cue building. I left the "super green" out of the Seachanger subs, as it's not really that useful. I used the same memory-pair approach for the Masquerade looks as last year, with top-row handles to preset the CMY and corresponding bottom-row to bring things up, and dropped all those on pages 2 and up. It boiled down to the two-digit page/sub "cue block" numbers for the stage-manager to call and all ran pretty smoothly; during run I minorly screwed up one entry by bringing up the wrong pair but was able to subtly crossfade into the correct one as the people went through their movements on stage. On page 1 I also had similar preset/go pairs for warm fred, cool fred, and icy frozen wikkid-cold b-r-r-r-r fred. | |
The base page-1 layout was simple enough this time that everything else just ran straight from it; I didn't bother making simplified pages for other events/users such as Teseracte because I couldn't have reduced it much more than this. Once a new user understood how to use the base-sidelight in conjunction with the independent CMY from either side, the rest just fell into place. I wound up adding a few "fancy" multicolor cyc washes later, and they got used quite a bit. Really, if this board had 1> inhibit subs, 2> link cues and 3> a slightly larger stack memory, I'd go *buy* one for general TF / convention use. But it's got some annoying little firmware limitations that make it less versatile for the kinds of shows I'd want to do on it. And I already know from experience that getting anyone at ETC to actually listen to me isn't in the cards. I'm not sure when I made the executive decision to simply not bother with the 918s at all in main tent, but I had added several extra gobo-shots to the conventional rig anyway so even though I included power and data wiring that would have made rolling a couple of wiggles across the hall and using them relatively easy, it would have still required setup time and we didn't seem to have our room-prep chops sufficiently in gear to handle it on the important days like for Masq rehearsal. Besides, we had an astounding *35* entrants plus the Kamikaze Kids to get through, leaving zero time to weenie about wiggle-light programming. I did bring in the same 6x22 cannon and the redneck dimmer and hung it on the scaff in the back for a more straight-on gobo shot, and it actually got used to put a galaxy on the cyc for the "OMG it's full of stars" at the end of a steampunk-version "2001" entry. No ponies this year, but I still have that gobo too. |
With things generally under control all round and the major events dealt
with I actually got a little downtime on Sunday afternoon to get out of
the ballrooms and wander the con a bit and see people. Our last big event
was one of the larger dances, which only needed some static wiggle-light
stuff on the ceiling and house-to-half and meanwhile a bunch of us could
troop off and start striking small tent. Later when the dance was over,
we tore in and struck the bulk of dance tent. That was a good planning
call by Peter et al, and got us a good jump on teardown which we needed
because the loadout schedule was quite a bit tighter this year.
It turned out that both our major commercial vendors -- ALPS and Lynn -- could pick up on Monday, MLK day, as it wasn't a holiday for them. We were also going to lose the room at midnight or something. So we scheduled them for late Monday afternoon and made sure we had everything down, counted, and packed by then because I'll be effed if I was going to have a vendor's driver waiting in a truck on my watch. Because of all this, much better attention was paid to having a strike plan -- I guess we learned from last year after all, even though other people made light of that when I brought it up. This year we had pushed most of the dead cases behind the curtain across the big window at the west end of the room, which left the backstage area *much* clearer for performers and made it easier to bring them out to the collection areas. It also made it easier and less disruptive to go find something while an event was going on. So that's clearly the right place for dead-case-land; the only downside is that it's cold back there. Monday morning I got to the ballroom at the specified 9am start time and found that the hotel had *not* struck the chairs yet -- this needs to ALWAYS go on the room-turn resume to be done after the late-night Teseracte stuff is over, because we need the workspace. A call was put in and a couple of banquet-staffers showed up to start moving stuff, but we lost an hour-plus between that and the fact that most people's idea of an *announced 9AM* call seems to be to idly saunter in somewhere after 10 and see if there's anything going on. As I said at the time, if we were Japanese society over here our full crew would have been *there* at the crack of 9am, wrenches in hand and ready to work, but this is America, isn't it. Fortunately, there weren't any huge messes on stage to clean up this time around. Meanwhile I found a bunch of dead masquerade paperwork and reused the backsides to make up a bunch of quick signs for the many gear providers, and simply taped them to the floor to denote areas to bring things. Along the way I kept realizing that there were more and more suppliers than I'd thought of on the first pass, so later in the day I held up my notes and performed a dramatic reading of them all:
Once the flow got going pack and loadout became refreshingly brisk, likely because of the sense of time pressure when trucks would hit the dock, and that helped the Arisia load happen faster as well. Objects streamed down the hallway to the docks rather nicely when the times came. This felt more like it *should* every time, and it was a relief to know that I didn't have to get up and meet trucks the next morning. |
Considering all the extra stuff we dealt with, and the sort of late timeframe that parts of it happened in, from my viewpoint the con went pretty well. For those interested in doing more in this area, this year merely adds to the details learned last year and can be seen as sort of a living, growing body of knowledge that's out here for anyone to read. |